Building Facilities Administrator

Job Title: Building Facilities Administrator

Competitive Salary + excellent benefits (travel allowance, bonus scheme, pension, health insurance)

Location: London, Docklands

Job Type: Permanent/ Full Time

Starting Date: ASAP



Building Facilities Administrator will support team of Building Facilities Supervisors in maintaining department database, including necessary records and registers of works for the department. The role will be responsible for coordinating diaries, scheduling and facilitating meetings, liaising with stakeholders and contractors.

Specific responsibilities for:

  • Maintain accurate departmental database, including updating registers, schedules, trackers, ensuring appropriate document distribution, update and file management
  • Schedule departmental review meetings, record and distribute minutes with updated action-point trackers, follow up necessary submissions with relevant stakeholders
  • Manage diaries, schedule meetings, works and permissions, support small projects’ administration.
  • Liaising with contractors, scheduling access, reviewing accreditations, management of contractor database and invoicing
  • Assist in creation reports and process documentation, using excel, PowerPoint, MS Project and Visio
  • Create and process of PO requisitions and using company procurement system
  • To act as departmental System Administrator for the Salesforce software system in to maintain accurate contractor database
  • Utilising the Computer Aided Facilities Management (CAFM) Software System (Concept), acting as a System Administrator for the CAFM software.

Key requirements:

  • MS Suit knowledge
  • Experience in supporting Technical Services, especially in FM environment
  • Experience in administration and team support
  • Previous experience with CRM software and databases (Salesforce, CAFM, BOLSTER)
  • Well organised and focussed on detail


To be considered for this position, please apply online attaching your CV and Covering Letter in Office Word format. Alternatively, send your CV and Covering Letter to [email protected]


Application form

  • Accepted file types: pdf.
  • Accepted file types: pdf.

How to apply

To be considered for this position, please complete the application form below or send your CV and covering letter to

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