Project Co Ordinator

Salary: Competitive salary + Shift Allowance + Travel Allowance + Bonus Scheme + Excellent pension, life assurance, private health care, etc

Location: London, Docklands, E14 2AA

Job Type: Permanent / Full Time

Starting Date: ASAP

 

Job Overview:

Project Coordinator is responsible for supporting the Development & Construction team in all aspects of project management and contract administration and coordination of projects and works, ensuring smooth communication, recording, and scheduling. A key aspect of the role includes taking ownership of system management of the electronic document management system – ASite. This role is responsible for overseeing the structure of the system, coordinating and providing support to end users, ensuring all the project related documentation is accurately named, processed, filed and easily traceable.

Key tasks

  • To support the Development & Construction team to ensure an integrated, sustainable, and smooth run of the day-to-day tasks, manage the team calendar and schedule.
  • To work with the project team to establish strong working relationship with key stakeholders and ensure smooth communication across the project teams, consultants, suppliers, other departments.
  • To work with the Project Managers and assist with the production of reports on project dashboards.
  • To provide help in production of project related presentations, visual materials and documentation.
  • To work with the Project Managers to ensure that project deliverables are produced and documented in accordance schedule. Communicate and follow-up with the stakeholders accordingly.
  • Responsible for arranging and providing support at portfolio and project meetings. Responsible for taking minutes and distribution of action points, following up with relevant stakeholders on agreed task lists being completed, creates agenda documents for the meetings.
  • To create and maintain project directories.
  • Responsible for co-ordination, collaboration, and version control allocation for project documentation, e.g., Requests for Information, Technical Submittals, design notes, sketches, CAD information, 3D BIM files, reports, specifications, tender documents, contract documents, programmes, technical submittals, instructions, presentations, commissioning data, O&M’s and H&S information.
  • To manage the document naming conventions, workflows and control the structure of the system; generate document numbers/references and maintain accurate document register/database.
  • Filing, updating and co-ordination of drawings and support documents to enable easy access to documentation for all relevant stakeholders and for auditing purposes.
  • To ensure accurate and timely processing of each document including using appropriate workflows, stakeholder management, obtaining approval to prescribed timescales and reporting on document status.
  • Responsible for generating system-based reports on a regular and ad-hoc basis, as required.
  • To regularly issue communication status.
  • To maintain the register of users ensuring timely addition and removal of users at appropriate security levels as well as provide user support and coordination.
  • Programme drafting in MS Projects
  • To carry out any other duties that may be assigned from time to time

Essential requirements:

  • Relevant degree or qualification
  • Previous experience working with ASite administrator with good level of system usage.
  • General administration and project support experience.
  • Good IT skills – Outlook, Teams, Word, Excel, PowerPoint.
  • Effective information management skills.
  • Excellent organisation and time management skills.
  • Ability to plan, prioritise and proactively manage own workload in a busy environment.
  • Great attention to detail, process oriented and driven by professional principles and values.
  • Good communication skills, both verbal and written.
  • Able to communicate at all levels and influence stakeholders.
  • Naturally works as a part of the team, cooperative and supportive, committed to achieving team objectives.
  • Flexible and reliable approach, high level off commitment to project work and focussed on completion of the task at hand.
  • Innovative and open to change, always searching for process improvements and increasing efficiency.

Desirable:

  • Previous construction or telecommunications infrastructure experience.
  • Previous experience of working with CAD.
  • Working towards Prince2, APM qualification or similar.
  • Experience in construction or consultancy environments in London.

Application form

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How to apply

To be considered for this position, please complete the application form below or send your CV and covering letter to

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